Inbox reports enable you to analyze the important metrics and understand the efficiency of your team. There are several metrics you can use to understand how your team is performing and serving the customers. 

In this article we will dive deeper into the following metrics:

1. Average first response time.

2. Average resolution time.

The examples below illustrate some common scenarios your team may encounter and show how these metrics are measured in each case. 

Example 1 

Anna is a customer support representative at Acme Corp. 

Events timeline

Time

Event

0900

An inbox ticket is created. 

0910

Anna accepts the ticket.

0911

Anna sends the first message to the contact.

0915

The contact sends a message.

0920

Anna sends the second message to the contact.

0930

Anna resolves the ticket. 

First response time

First response time = (Time agent first replied - Time ticket created)

First response time  = ( 0911 - 0900) = 11 minutes

Resolution time

Resolution time = (Time ticket resolved - Time ticket created)

Resolution time = 0930 - 0900 = 30 minutes

Example 2 

Anna and Bob are customer support representatives at Acme Corp. 

Events timeline

Time

Event

0900

An inbox ticket is created. 

0910

Anna accepts the ticket.

0911

Anna sends the first message to the contact.

0915

The contact sends a message.

0920

Anna sends the second message to the contact.

0930

Anna resolves the ticket. 

0945

Bob reopens the ticket.

0945

Bob responds to the contact.

1000

The contact sends a message.

1015

Bob resolved the ticket

First response time

First response time = (Time agent first replied - Time ticket created)

First response time  = ( 0911 - 0900) = 11 minutes

Resolution time

The ticket was first resolved at 0930 but reopened at 0945, hence the previous resolution time on the ticket is invalidated and resolution time is calculated again after the ticket is resolved. 

Resolution time = (Time ticket resolved - Time ticket created)

Resolution time = 1015 - 0900 = 75 minutes